Housing Back Office Done For You
We handle compliance, paperwork, verifications, and processing so you can place more people into housing faster.
Start Setup $149
The Challenge
Housing Operations Are Drowning in Paperwork
Files stall in review queues. Critical documents get lost in email chains. Audits reveal gaps. Families wait longer than they should.
CiviCore removes the back office burden by handling your processing, verification, compliance, records, and payments end to end.
Your Back Office Fully Managed
Intake Processing
Streamlined processing from first contact through placement
Compliance Coordination
Built-in frameworks for HUD, state, and local requirements
Document Verification
Income checks, identity confirmation, eligibility validation
Records Management
Secure, audit-ready file handling with complete documentation
Payment & Voucher Processing
Automated tracking and reconciliation for vouchers and subsidies
We become your operations team without you hiring one.
Trusted by Housing Providers Nationwide
CiviCore supports organizations responsible for housing placement, compliance, and funding verification.
Housing Providers
Affordable housing developers and operators managing multiple properties and funding streams
Nonprofits & Shelters
Emergency housing, transitional programs, and rapid rehousing initiatives
Property Managers
Professional management firms handling subsidized and mixed-income communities
Voucher Programs
Housing choice voucher administration and tenant-based rental assistance
Housing Authorities
Public housing agencies and government-run placement programs
Simple Process
From Files to Placement Fast
Submit Files
Upload applications, supporting documents, and household information through our secure portal. Bulk submissions supported for high-volume periods.
Compliance Completed
Our compliance specialists review your files, identifying requirements and coordinating with relevant agencies for verification.
We Verify & Process
We handle document verification, income calculations, compliance checks, and audit documentational tracked in real-time dashboards.
Ready for Placement
Receive complete, audit-ready files with all verification complete. Place households faster with confidence in your compliance.
Most programs cut processing time from weeks to days.
Comprehensive Back Office Services
Every service is designed to reduce your administrative burden while maintaining the highest standards for compliance and documentation.
Why Housing Programs Choose CiviCore
Built for Compliance
Our workflows are designed around HUD requirements, fair housing regulations, and state-specific mandates. Every process includes built-in compliance checkpoints.
Secure & Confidential
Bank-level encryption, role-based access controls, and SOC 2 compliant infrastructure protect sensitive household and financial data.
Faster Placements
Reduce processing time from weeks to days. Automated verification and streamlined workflows eliminate bottlenecks that delay housing placements.
Reduced Admin Burden
Free your staff from repetitive paperwork. Our back office team handles time-consuming tasks so your team can focus on mission-critical work.
Audit-Safe Documentation
Complete documentation trails, organized file structures, and automated reporting ensure you're always prepared for audits and monitoring reviews.
Setup
Launch Your Back Office in 3-5 Days
$149
One-Time Setup
Everything you need to get started with professional housing operations support
What's Included
  • Custom intake routing configuration
  • Compliance framework setup for your funding sources
  • Document workflow design and automation
  • Payment processing integration
  • Team training and account activation
  • Dedicated onboarding specialist
Our setup process typically takes 3-5 business days. We'll work with your team to configure workflows that match your specific requirements and existing systems.
Monthly Operations
Ongoing Back Office Support
Activate Monthly Back Office $299/mo
Full-service operational support with dedicated processing specialists and priority assistance
Application Processing
Complete review, organization, and management of all incoming applications and household documentation
Verification Handling
Income verification, employment checks, identity confirmation, and all third-party coordination
Compliance Tracking
Continuous monitoring of regulatory requirements, deadline management, and documentation standards
Records Management
Secure storage, organization, version control, and retention schedule management for all files
Priority Support
Direct access to your dedicated account team with same-day response times for urgent requests
Secure, Confidential, Audit-Ready
100%
Compliant
Every process built around housing regulations
24/7
Secure
Encrypted data protection and monitoring
50+
Trusted
Housing programs nationwide rely on CiviCore
Ready to Remove the Back Office Burden?
Contact us today to learn how CiviCore can serve as your dedicated back office, reducing administrative burden while improving compliance and placement speed.
CiviCore Housing Services
Back Office for Housing